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PYC
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PYC
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Tips
Description
Qty
Rate
Disc
Tax
Total
Discount
Subtotal
0.00
Discount
0.00
Tax
0.00
Total
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Advance Paid
Balance Due
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Free quotation/estimate generator

Print Your Copy is a free tool to create professional and attractive quotations or estimates. You can add your customer details, brand it with your company logo, create taxes as necessary, and apply discounts where applicable. All of this is for free and without any hidden charges. You can download the completed quotation in PDF format.

What is a Quotation?

A quotation is a formal document setting out the estimated cost for a particular job, service or goods. It is provided by the seller to the buyer to offer these products/services at the stated price under specified conditions.

Difference between quotation and estimate

The key difference between a quotation and an estimate is that the price mentioned in the quotation is exact while the estimate has an approximation of the price which may change.

Seller has to honour a quotation at the stated price. But seller can alter the price mentioned in the estimate.

When to use a quotation and estimate

If the price that is going to be stated is final and does not change during the course of providing the goods/services, then you can give a quotation. If there is a possibility that the price will change, then you can give an estimate.

Print Your Copy - Free Quotation Generator to make free quotations/estimates

Print your copy is a free tool designed, developed, and maintained by Lucid Polygon. Users can create professional quotations/estimates for free without having to sign up or register. The tool has several options that make it easy. Here is the list of options and features.

  • Heading: This is the title for the Quotation. By default, it is 'Quotation'. It can be changed to whatever you wish.
  • Date and Due Date: By default, the date is set to today. Can be changed by clicking the little icon at the end of the field.
  • Labels: Labels in blue colour can be edited.
  • Tax Method: There are three methods of tax calculations. The default method is Tax Inclusive.
    • No Tax: This means no tax will be calculated
    • Inclusive: Tax is included in the line total
    • Exclusive: Tax is excluded from line total and will be calculated on top of line total
  • Edit Taxes: Here you can create new taxes with rates. By default, it comes with a 0% Tax and VAT with 5%. Can be removed and added as you wish.
  • To: Particulars of Customer / Client to whom the quotation/estimate is made.
  • From: Particulars of you or the company you represent. Mention the TRN number here if you are tax registered.
  • Notes: Any special note or information. It will be displayed at the bottom of the quotation/estimate.
  • Adding Quotation Lines:
    • Description
    • Qty
    • Rate
    • Discount - You can add a number in the first column and choose whether the number is a percentage or an actual discount value in the second column.
    • Tax - Can select from the list of Taxes available. If it does not have your required tax, you can create it from the 'Edit Taxes' option on top.
  • Display Options:
    • Upload/Remove the Logo which will be displayed on the top right corner above From address details.
    • Hide/Show Line Discount: Choose to hide or show the discount in each line.
    • Hide/Show Line Tax: Choose to hide or show the tax in each line.
    • Hide/Show Tax Breakdown: Choose to show the breakdown of total tax at the summary section at the bottom. This option is visible if more than one type of tax is selected.
    • Print: Download the Quotation in PDF format. Might take a few seconds depending on your image/logo size. Once completed, an alert will say Quotation Downloaded.

Tips to improve your quotation/estimate quality and ensure timely payments

  • All the essential elements of a quotation/estimate must be included. Such as the word Quotation/Estimate, services rendered or products sold, quantity, rate, amount, and the total amount.
  • Mention the terms and conditions clearly at the bottom of the quotation/estimate so there is no confusion or arguments.
  • Mention Bank Details so customers can transfer the payment. Having it mentioned makes it convenient for customers to pay without having to come back to you and ask the payment method.
  • Mention the expiry date so customers are well aware of the date by when the quotation/estimate expires.
  • Mention the payment terms and installment breakdowns if there is so customers are clear how much to pay on what date.
  • Display the discount given to customers so they are aware of the benefits they are receiving.

Image guidelines for your company logo

  • Upload an unpixelated logo in a small size
  • Keep the logo within the size for the best result. The recommended size is 200 pixels maximum width and 150 pixels maximum height.
  • Do not upload a large image of the logo that runs into several megabytes. It will cause the PDF quotation/estimate size also to increase. A large PDF file is inconvenient to send and for your customers to receive.
  • Resize your Logo

VAT in the UAE

The official portal of the United Arab Emirates Government states the following:

  • Value Added Tax (VAT) was introduced on 1st January 2018.
  • The rate of VAT is 5%.
  • VAT is a consumption tax levied at each stage of the supply chain and ultimately born by the end customer.
  • If your business qualifies to collect tax, you must register your business with the Federal Tax Authority and obtain a Tax Registration Number (TRN).
  • Businesses are not allowed to charge VAT unless they are registered for VAT and have a TRN.